the arts ballroom wedding - winter weddings

If you had a wedding planned in 2020, you may find yourself in the difficult position of changing your wedding date due to COVID-19.

Coronavirus has led to bans on large indoor gatherings, travel restrictions, and strictly-enforced social distancing measures. All of this has made couples wary of proceeding with their 2020 wedding, especially if they have out-of-town guests. People are now less concerned about a specific date or year and care more about celebrating with their loved ones when it’s safe and responsible to do so.

That’s why Hurricane Productions has been working with couples to reschedule their 2020 dates and helping our customers through this process, every step of the way.

If you and your fiancé have decided to postpone your big day, here are the steps you’ll need to take, as well as some important considerations for your future wedding date.

Consider a weekday or afternoon wedding.

2020 has been a popular year for wedding dates, and many of those couples have already rescheduled for 2021. Add in the couples that originally opted for a 2021 wedding, and you may not be left with a lot of weekend availability.

A weekday or afternoon wedding can be a great alternative to the traditional weekend affair. Venues and vendors tend to have more availability during the week and may even offer associated discounts.

Check in with your vendors.

Review any vendor contracts or insurance carefully to see if you’re able to reschedule. Contact your vendors as soon as possible; they should be able to help you understand the terms of your contracts and provide guidance on next steps.

Here at Hurricane, we’ve not only transferred many of our 2020 couples to new dates, but we’ve also developed wedding solutions that are accessible to all clients, like wedding livestreaming services. We’ll continue to do so until couples are able to safely celebrate their wedding day. 

Tell guests you’re changing your wedding date.

Once your new date has been set, let your guests know. You can release a statement on your wedding website, send a physical “Change the Date” card, or start sending emails and making phone calls – as long as all pertinent information is communicated clearly and as soon as possible.

Your guests may have questions about travel refunds and logistics, so be sure to address all these concerns. As a note, many hotels and airlines are offering refunds and/or credit for travel scheduled during COVID-19. You’ll want to confirm this information or provide resources and guidelines to help your guests rebook. 

Plan virtual wedding events.

If your pre-wedding events have been canceled, why not host a virtual one? Bridal showers, bachelorette parties and more can be shifted into the digital realm through video chat platforms such as Zoom, Skype or Facetime.

Decorate your home, get some food and drinks ready (and encourage others to do the same!), and set up a call with your party guests. You can even coordinate activities with your wedding party – have a virtual spa day or set up some online games for everyone to play. It’ll be a great way to stay connected and keep up the wedding fun until your big day finally arrives. 

If you still want to get legally married on your original date, Hurricane now offers wedding livestreaming services to broadcast your ceremony to all your family and friends. You’ll receive a professional camera and livestream setup, a private Facebook or YouTube link with chat functionality for guests, and a pre-event instructional guide to ensure everyone can join in.

Changing your wedding date for COVID-19? Hurricane Productions is here to help. Click here for more details or request a custom quote to confirm availability.

If you would like to receive booking information or would like to make an appointment please contact us using the form below.

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